Showing posts with label SAP user. Show all posts

SAP User Types




This article answers the following queries:

  • What are the different user types in SAP?
  • Which user type(s) is /are used for dialog free communication in SAP?
  • Validity period of a password is not applicable to which user type(s) in SAP?
  • What are the specific uses of system user type in SAP?
  • Which user type(s) cannot be used for direct logon to the SAP system?
  • Which user type in SAP does not have a check on validity of password expiry or initial password?
  • Which user type in SAP can be used to assign additional identical authorizations to other users?

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These are the 5 user types that are present in SAP

  • Dialog
  • Communication
  • System
  • Service
  • Reference

Dialog:  This is the most commonly used type. This user type is primarily for individuals to gain interactive system access.  A user of this type can perform dialog processing in interactive mode, background processing, batch input processing and CPI-C services provided there are no explicit restrictions via assignment of specific authorizations.
SAP licensing can prohibit multiple concurrent use of the same user id in production SAP systems.

Communication:  This user type is used for dialog-free communication between systems such as RFC (Remote Function call) communication. This user is not allowed to logon to the R/3 system or start dialog processing

System: This is the user type which can be used for dialog-free communication within a system (such as for RFC users for ALE, TMS, workflow and CUA) and for background processing.
A specific use of the system user type is validity period of a password won’t apply for this type. So, this can be used to run background jobs and in between RFCs so that jobs or RFC communications won’t fail due to expiry of the password.
Please note that logon in dialog is not possible used System user type.

Service: This user type is a dialog user which is available to a large, anonymous group of users. For example, to access via ITS (Internet Transaction Server)
There won’t be any check on initial password or expired passwords for this user type. Also, multiple logons are explicitly permitted for this user type.
However this user type should be assigned with great caution and with limited authorizations for security reasons.

Reference:  This user type is in general, non-person related user.  This user type cannot be used for logon. Instead this user type will serve as a reference for assigning additional identical authorizations to other users.
For example: In case you have to assign some identical authorizations to all internet users, you can create a reference user with those authorizations and use this reference user to assign identical authorizations to all other users.

 How to lock or unlock multiple users in SAP ?


This article answers following queries :


  • How to lock multiple users in SAP ?
  • How to unlock multiple users in SAP ?
  • How to reset password for multiple users in SAP ?
  • How to create multiple users at once in SAP ?
  • How to delete multiple users at a time in SAP ?

How to lock multiple users in SAP

Login to SAP system in which you would like to lock users

Goto SU10 transaction code and enter the user ids that are to be locked as shown below.

Click on select all icon to select all the users that are to be locked.



Once selected click on lock icon as below



All the users will get locked and similar screen as below will be displayed





How to unlock multiple users in SAP

Enter all the users that are to be unlocked in SU10 transaction as below





Select all user ids that are to be unlocked and Click on Unlock icon. It unlocks all the ids and displays output similar to below screen




How to reset password for multiple users in SAP

In SU10 transaction, please provide user ids for which you would like to reset the password and select all and click on reset password icon as below :







Click on generate password icon in the above screen. Then a message appears in the same window that Initial password (Set by administrator).

Click on tick button so that SAP automatically generates passwords to all the users as below:




After this the password mentioned in the above screen can be communicated to the respective user. System prompts the user to change the password on his first logon.
How to create multiple users at once in SAP

In SU10 transaction, enter the user ids that are to be created at once




Click on create icon to get the below screen



In the above screen, click on Save button which displays below screen.
Click on Yes to confirm the creation





After that, following screen will be displayed with the users created and the default password generated by the system.

The password defaults can be communicated to user and system prompts him to change password on his first logon





How to delete multiple users at a time in SAP


After entering the user ids that are to be deleted in SU10 transaction, click on delete icon :



Confirm deletion of 6 users by pressing Yes in the above screen.

Screen similar to below screen will appear confirming user ids that are deleted

 How to lock or unlock users in SAP ?


This article answers the following queries :
  • What are the business requirements to lock or unlock users in SAP system?
  • How to lock or unlock users in SAP ?
  • How to change user Password in SAP?

Business requirements to lock or unlock/reset the password in SAP

1) Sometimes, users forgot the userid or password and try to login with wrong credentials. After 3 or more unsuccessful attempts, user id will get locked with the message to user "user id locked due to x unsuccessful attempts.Contact system administrator".

User complains that his user id got locked and he is not able to login. So, administrator has to unlock his user id and reset the password if required. (Please follow below procedure to do the same.)

2) When Basis team is carrying out critical activities like client refresh, support pack upgrade etc, it is recommended to lock all the users (donot lock some system users which are required by administrator) to restrict them to access the system till the activity is complete. Once the activity is complete, administrator can unlock all the earlier locked users.

How to lock or unlock users in SAP ?

Goto transaction SU01


Click on Lock icon. It displays below message and informs the current state of the user (i.e locked or unlocked currently).

If you find message like “not locked” and you would like to lock, then click on lock button in the above screen again.

On the status bar, you can see message like “User SAMPLE123 is locked”

How to unlock user id in SAP ?

Provide the user id details and Click on lock button. Currently if user id is locked, it displays following message.

Click on unlock button  to unlock the user :


Then on the status bar, it displays message like “User SAMPLE123 unlocked, if this is permitted in this system”


How to change user Password in SAP ?

Click on password button to change the password :





Provide new password twice to set the password. Once user logs in to the system providing initial password, system prompts to enter new password for security reasons

 How to delete a user in SAP?


This article answers the following queries

  • How to delete a user in SAP?
  • How to display user details in SAP?
  • How to modify user details in SAP?
  • How to create a user in SAP by copying from existing user?
How to delete a user in SAP?
 
Goto SU01 transaction in SAP as shown below.



Enter the name of the user to be deleted in the text box and click on delete icon




Click on Yes button in the above screen to confirm the deletion.


Please make sure you see status message “User TEST123 deleted” on the status bar




How to display or modify user details in SAP ?


     Provide the user name which you would like to display in the text name and click on display button to display and change button to modify user details. Highlighted change button in blue and display button in red in the above screen.


A screen similar to below will appear in both the cases. If you select display, you can only view the user details. If you select, you can modify the user details and save.




How to copy a user and create another user?





Click on copy icon(highlighted in above screen), it displays the following screen. Please provide the details of from which user to would like to create. Check all the tabs which you would like to copy and click on copy button to confirm the user creation




System displays following screen to set password. Please set password and save to create the user same as the existing user




Provide password and click on save to create the user

 How to create a user in SAP ?


This article answers the following queries

How to create a user in SAP ?


Goto SU01 transaction in SAP as shown below.


Enter the name of the user to be created in the text box and click on create icon




Provide Title, Lastname and Language details as shown above and move to Logon data tab.

Please note, lastname is mandatory field in this tab.





Please provide User type and initial password details in this tab and click on save button to create the user.

A status message similar to below screen will appear in the status bar, if the user got created successfully.
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